- PERSONAL ASSISTANT
Are you in need of someone to help with those added chores around the office but don't want to employ a full time assistant?
Perhaps you need someone to open and action the mail, check emails, do some filing or type some letters. We can help keep your office procedures up to date by coming in on a regular or semi-regular basis so that you don't have a backlog of tasks to perform.
- VIRTUAL ASSISTANT
Do you travel on a regular basis or are you living as an expat overseas and need someone to keep things in order while you're not around?
Sometimes leaving tasks to family and friends can become a burden and so things like bills in the mail go unnoticed and you risk having creditors chase you. If they are unable to find you then your credit rating can plummet because of outstanding debt. Let us help you by tending to these tasks. We can also arrange to purchase necessities and have them shipped to your overseas location if you do not have someone willing to help with this task. We are not just a standard secretarial service, we offer a personalised service to suit your needs.
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- WORD PROCESSING
Do you have hand written notes or typed documents that require formatting?
We can assist by typing your notes into legible text or giving your pre-typed documents a more professional look. Some of your document requirements may include reports, proposals, manuals for quality assurance, systems and operations manuals, manuscripts, position descriptions, educational projects, assignments and theses, letters, memos, faxes and general correspondence.
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- DATA ENTRY/SPREADSHEETS
Are you a business that requires a database to keep track of sales, potential clients, inventory, etc?
We can set up your database to your specifications as well as assist with any new information that requires entering and ensure that all fields are maintained consistently.
Data entry could include sales figures, technical data, part numbers, equipment lists, asset registers, addresses and phone numbers.
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- MINUTES OF MEETINGS
Do you need to attend meetings and want to keep a record of the proceedings? Do you take notes for distribution but none of your colleagues can understand your 'unique' hand writing?
We can provide on-site attendance at meetings for taking minutes which will then be typed into a formatted document or we can type from your 'unique' hand written notes and provide a typed version of the minutes for your distribution group. Perhaps you prefer to use a tape recorder for your minutes in which case we can transcribe the proceedings. See our section below on Digital & Tape Transcription.
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DIGITAL & TAPE TRANSCRIPTION
Are you involved with interviewing people for research purposes or do you prefer talking into a dictaphone machine rather than putting pen to paper for letters and reports? Then our transcription service is for you.
This service assists in transforming your spoken voice from a standard, micro/mini audio cassette as well as digital recordings to text format. We can arrange for your tape to be picked up or if you have a digital recording then all you need to do is email the audio file to us and we can send you back the typed version in your allocated format. We have the latest technology available and so all audio formats are welcome including but not limited to mp3, wav, wma, dss, etc.
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- CONFERENCE ORGANISATION
Are you planning a conference and need help with its organisation and implementation?
We are able to alleviate some of the pressures for you by being a main contact for all queries so that you can focus on the actual content of the conference. We can arrange venues and accommodation as well as keep a register of attendees, stall holders or other contributors to make your function the success you hope it to be. We can follow up outstanding fees, order stationery and arrange for printing of programs, discs, etc. We are also happy to see it right through to the end by attending to assist with attendee registrations. When the conference is over the work doesn't stop. We can help achieve a smooth transition of winding down after the conference by following up any outstanding issues.
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- EDITING & FORMATTING
Do you belong to a company that feels frustrated when different employees send out letters, faxes and reports that are inconsistent to their colleagues correspondence?
We can assist by giving your documents that professional look and create standard templates to ensure continuity of formatting to suit your business requirements. We can help review and modify your existing documents to ensure standardization within a document and across a range of documents.
Does your document have multiple chapters and sections with figures or graphs that need page numbers that automatically coincide with the contents page each time you change the content of the document?
You may like to prepare and type your own document but then have difficulty with the last stage of formatting. Our service can help as much or a little as is required by you to get your document over the finishing line especially when deadlines are tight and you need to focus your energies on other aspects of the job at hand.
- BULK MAIL OUTS/MAIL MERGE
Have you succeeded in building your database of customers and now need to arrange a mail out to help promote your new products/services or inform clients that you are moving premises?
If you already have printed brochures or flyers we can assist in folding them before putting into envelopes and mailing out on your behalf.
If you wish to send personalised letters then we can assist in formatting your documents and create a mail merge from your database which can then be transferred to labels for mailing. We are able to help you with the whole process of merging, printing and mailing or we can help get you started by just formatting the documents.
- TRAVEL ARRANGEMENTS
Are you tired of waiting on the phone or sick of wading through websites on the internet trying to make your travel arrangements?
Your time is precious and you have better things to do so why not let us assist in booking those flights, accommodation and car rental, etc. for your personal or business travel. If you already use a travel agent why not use us as a point of contact to alleviate interruptions throughout your day.
- RESUMES
Are you re-entering the workforce or hoping to find a job with another company but need to update your resume?
Resumes have transformed over the years and if you haven't done one for a while then you will need some help. We can sit down with you or have an interview over the phone. This will enable us to assist in creating and formatting a resume to suit your profession or field of expertise.
- FAX
Do you need to send or receive documents via fax but don't have a fax machine?
Many people have computers these days but may not have access to a scanner or fax machine. Talk to us about your needs and we'll let you know how we can assist you.
- FILING
Do you cringe when you hear the word filing? Does everyone in your office think that the filing will magically take care of itself or do you have a home office that is a burden because there is no legible filing system?
We can assist in the organisation of your files as required eg: alphabetically or by category such as date, region etc. This can be done as a one off job or you may like assistance on an ongoing weekly or monthly basis. Having a system is imperative if you want to keep information at your fingertips so please give us a call and see how we can help get your office back in order.
